Managing WFM roles and permissions

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<p id="docs-hc-snippet" style="display: none;">Workforce management (WFM) roles and permissions let you define who can do what in your WFM account. Your account includes two standard roles by default, Admin and Agent, as well as any custom roles you create.</p>
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<strong>Add-on</strong>
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<td>Workforce Management (WFM) or Workforce Engagement Management (WEM)</td>
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<p id="docs-ai-summary-content">You can manage workforce management roles by editing permissions, scopes, and assigned agents, or renaming roles. Custom roles can be deleted, but users assigned to deleted roles are reassigned to the standard agent role, which may have limited permissions. Admins cannot change their own roles to prevent loss of privileges. Standard admin and agent roles cannot be deleted.</p>
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<p class="p">Workforce management (WFM) roles and permissions let you define who can do what in your WFM
account. Your account includes two standard roles by default, Admin and Agent, as well as any
custom roles you create.</p>
<p class="p" dir="ltr">You can manage your roles by editing and deleting them.</p>
<div class="p" dir="ltr">This article contains the following topics:<ul class="ul" id="topic-1__ul_jcd_mgc_1bc">
<li class="li"><a class="xref" href="#topic_crf_pgc_1bc">Editing WFM roles</a></li>
<li class="li"><a class="xref" href="#topic_ukh_khc_1bc">Deleting custom WFM roles</a></li>
</ul>
</div>
<p class="p">Related articles</p>
<ul class="ul" id="topic-1__ul_bm3_ngc_1bc">
<li class="li"><a class="xref" href="https://support.zendesk.com/hc/en-us/articles/6443374440090" target="_blank">Understanding WFM roles and permissions</a></li>
<li class="li"><a class="xref" href="https://support.zendesk.com/hc/en-us/articles/6443314455834" target="_blank">Creating custom WFM roles and assigning users</a></li>
</ul>
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<div aria-labelledby="ariaid-title2" class="topic nested1" id="topic_crf_pgc_1bc">
<h2 class="title topictitle2" id="ariaid-title2">Editing WFM roles</h2>
<div class="body">
<p class="p">Admins can edit the standard WFM agent role and any custom roles. The standard WFM admin
role can’t be edited, except to be renamed.</p>
<p class="p"><strong class="ph b">To edit WFM roles</strong></p>
<ol class="ol" id="topic_crf_pgc_1bc__ol_iy5_sgc_1bc">
<li class="li"><span class="ph">In <a class="xref" href="https://support.zendesk.com/hc/en-us/articles/4408838272410" target="_blank">Workforce management</a>, click <img class="image" id="topic_crf_pgc_1bc__d8e154" src="https://zen-marketing-documentation.s3.amazonaws.com/docs/en/ac_people_icon.png">
<strong class="ph b">People</strong> in the sidebar, then select <strong class="ph b">Roles and permissions</strong>.</span></li>
<li class="li">Find the role you want to edit.</li>
<li class="li">Modify the permissions by toggling them on or off.<p class="p"><img class="image" id="topic_crf_pgc_1bc__image_jf4_vgc_1bc" src="https://zen-marketing-documentation.s3.amazonaws.com/docs/en/wfm_roles_edit_permissons.png" width="400"></p>
<div class="note attention">
<span class="attentiontitle"></span> Use the search box to quickly search for a
permission.</div>
<p class="p">See <a class="xref" href="https://support.zendesk.com/hc/en-us/articles/6443374440090#topic_zcx_t1c_1bc" target="_blank">WFM permissions</a> for more information.</p>
</li>
<li class="li">Click the <strong class="ph b">Scopes</strong> tab to change the teams, locations, or workstreams that users
assigned to the role can access.<div class="p">
<div class="note note">
<span class="notetitle">Note:</span> You cannot change your own role. To do so, you need to request assistance from
another user with admin permissions. This policy is in place to prevent the accidental
loss of admin privileges.</div>
</div>
</li>
<li class="li">Click the <strong class="ph b">Agents</strong> tab to reassign agents to the role. See <a class="xref" href="https://support.zendesk.com/hc/en-us/articles/6443314455834#topic_whf_52c_1bc" target="_blank">Assigning users to a custom WFM role</a> for more
information.</li>
<li class="li">To change the role’s name, click the <strong class="ph b">Actions</strong> menu, then select
<strong class="ph b">Rename</strong>.</li>
<li class="li">When you’re done making changes, click <strong class="ph b">Save</strong>.<p class="p">Any changes you make are
immediately applied to all users assigned to the role. Users will see the changes to
their role when they refresh their browser or navigate to another page.</p>
</li>
</ol>
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</div>
<div aria-labelledby="ariaid-title3" class="topic nested1" id="topic_ukh_khc_1bc">
<h2 class="title topictitle2" id="ariaid-title3">Deleting custom WFM roles</h2>
<div class="body">
<p class="p">Admins can delete custom WFM roles. The standard WFM admin and agent roles can’t be
deleted.</p>
<p class="p" dir="ltr">Deleting a custom role can silently downgrade its users. Every agent assigned to
a deleted role is automatically reassigned to the standard WFM Agent role, which might have
limited permissions. Always reassign users to a new role before you delete the old one.</p>
<p class="p"><strong class="ph b">To delete a custom WFM role</strong></p>
<ol class="ol" id="topic_ukh_khc_1bc__ol_as4_nhc_1bc">
<li class="li"><span class="ph">In <a class="xref" href="https://support.zendesk.com/hc/en-us/articles/4408838272410" target="_blank">Workforce management</a>, click <img class="image" id="topic_ukh_khc_1bc__d8e154" src="https://zen-marketing-documentation.s3.amazonaws.com/docs/en/ac_people_icon.png">
<strong class="ph b">People</strong> in the sidebar, then select <strong class="ph b">Roles and permissions</strong>.</span></li>
<li class="li">Find the custom role you want to delete. Note that a lock icon appears next to the
standard WFM roles, which can’t be deleted.<p class="p"><img class="image" id="topic_ukh_khc_1bc__image_y4p_phc_1bc" src="https://zen-marketing-documentation.s3.amazonaws.com/docs/en/wfm_roles_all_roles.png"></p>
</li>
<li class="li">Click the <strong class="ph b">Actions</strong> menu, then select <strong class="ph b">Delete</strong>.</li>
<li class="li">Click <strong class="ph b">Delete role</strong> to confirm your selection.<p class="p">The role is deleted. Any agents
assigned to the deleted role are reassigned to the standard WFM agent role.</p>
</li>
</ol>
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